How PhilSof Transformed Waliullah Rashadi Foundation’s Accounting & Transparency
PhilSof helped Waliullah Rashadi Foundation move from handwritten receipts and ledgers to a fully digital, transparent, and cloud-based accounting system. This is the story of how an NGO in Tamil Nadu simplified its financial operations and strengthened donor trust with PhilSof ERP.
Video Testimonial – Waliullah Rashadi Foundation (Urdu)
Hear directly from the team at Waliullah Rashadi Foundation about their experience using PhilSof for managing accounts and donations.
Customer Overview
Organization: Waliullah Rashadi Foundation (Registered)
Location: Vaniyambadi, Tamil Nadu
Sector: NGO – Welfare, Religious Education, Community Support
Established: 2014
Solution Implemented: PhilSof – ERP for NGOs
Waliullah Rashadi Foundation is a respected NGO working under the guidance of senior scholars and community leaders. The foundation runs welfare programs, educational support, religious classes, and distributes financial aid to beneficiaries.
With multiple categories of funds such as Zakat, Sadaqah and Lillah, and a growing number of donors and beneficiaries, the organization needed a reliable system to maintain transparency, accuracy, and trust in its financial operations.
Official Endorsement from Waliullah Rashadi Foundation
After implementing PhilSof, the foundation shared a formal letter appreciating the impact of the software on their accounting and donor management system. This handwritten endorsement reflects their confidence in the digital transformation powered by PhilSof.
Challenges Before PhilSof
Handwritten receipts and vouchers for every transaction
No centralized system to manage income and expenses
Difficulty tracking different donation categories (Zakat, Sadaqah, Lillah, welfare, etc.)
Limited visibility into real-time financial status
Time-consuming audits due to paper-based records
Higher chances of human error in entries and calculations
Extra workload and pressure on the accounts team
Difficulty presenting clear, structured reports to donors and management
Why Waliullah Rashadi Foundation Chose PhilSof
The foundation was looking for a solution built specifically for NGOs – not a generic accounting tool. PhilSof matched their needs because it combines accounting, donor management, transparency and reporting in a single cloud-based system.
Designed specifically for NGOs, trusts and madaris
100% cloud-based solution hosted on Amazon Web Services (AWS)
Digital receipts and vouchers for all transactions
Donor login portal to track contributions and history
Category-wise fund tracking for different donation heads
Beneficiary registration and management features
Role-based access control for different staff members
Professional, transparent reporting for management and donors
Cloud-Based & Secure
Transparent Donor Management
Designed for NGOs
Easy to Use for Staff
Implementation Journey
The implementation of PhilSof at Waliullah Rashadi Foundation followed a clear and structured process:
Step 1 – Requirement Analysis
The TechnoEvident team studied the foundation’s existing process, donation categories, expense flows, and reporting needs to design the right configuration of PhilSof.
Step 2 – Software Configuration
Donation heads, expense categories, user roles, receipt and voucher formats and reporting layouts were configured to match the foundation’s internal practices.
Step 3 – Data Migration
Key donor details, beneficiary data and opening balances were prepared and migrated into PhilSof before going live.
Step 4 – Staff Training
The accounts team and operators were trained on how to generate receipts, issue vouchers, record transactions and view reports inside PhilSof.
Step 5 – Go-Live (1 November 2025)
From 1st November 2025, all receipts and vouchers started being generated only through PhilSof. The manual handwritten system was discontinued.
Step 6 – Ongoing Support
TechnoEvident continues to support the foundation with improvements, adjustments and reporting assistance as their operations grow.
Results After Implementing PhilSof
Within a short period, Waliullah Rashadi Foundation experienced a clear improvement in the way their financial and donor records were managed.
100% digital receipts and vouchers – manual slips eliminated
Centralized accounting system with all transactions in one place
Real-time visibility of donations and expenses across different categories
Stronger donor confidence due to transparent and professional documentation
Faster preparation of monthly and yearly financial reports
Easier audit process with clean, structured records
Reduced chances of human error in accounting
Less workload and stress on the accounts team
What Waliullah Rashadi Foundation Says About PhilSof?
PhilSof has brought great ease to our system. From 1st November onwards, all receipts and vouchers are being generated digitally. Donor trust has increased significantly, and managing accounts has become very simple for our team.
Inside PhilSof – A Look at the System
Here are a few sample screens from the PhilSof implementation for Waliullah Rashadi Foundation, showing how transactions, donors and reports are managed inside the system.
About PhilSof
PhilSof is a cloud-based ERP solution designed specifically for NGOs, madaris and trusts. It helps organizations manage accounts, donors, beneficiaries, receipts, vouchers and reports from a single integrated platform.
With role-based access, donor login portals, category-wise fund tracking and powerful reporting, PhilSof gives NGOs the tools they need to maintain transparency, accuracy and trust in their financial operations.
Ready to Digitise Your NGO’s Accounting and Donor Management?
Just like Waliullah Rashadi Foundation, your organization can move away from handwritten records and manual ledgers to a transparent, cloud-based ERP system with PhilSof. Our team at TechnoEvident can help you design and implement a solution tailored to your NGO’s needs.